Letter updating a file
Employment files are the property of the University.Files and records will be maintained in confidence except as access is necessary for the business needs of Brown and as disclosure may be required by law.Employees are granted access to their official Human Resources records in accordance with applicable laws.Employees must update their employment record in the Human Resources/Payroll system should their name, home address, citizenship, marital status, emergency contact or other data change.University Human Resources is the custodian of employment files and records.Files or records specific to individual employees will be accessed only when needed for legitimate reasons related to an employee's job, consideration for a transfer, promotion or job change, bonus, recognition or commemoration, or as needed to respond to a legal inquiry.
Employees must submit a written request and release form (including a hold-harmless clause) if they wish to authorize the release of information in their employment record to respond to reference requests made by parties outside of the University.
Student employees must submit a consent form if they wish employment information to be released by the University to The Work Number.
University Human Resources (UHR): UHR will maintain employee files and records in a manner that ensures confidentiality and will not permit individuals inside or outside of the University to view an employee's personnel file unless a written release has been provided by the employee or such access is required by law or by the Office of the General Counsel.
It is our understanding that, in general, medicals schools prefer to see letters of recommendation that have been dated within the current application year.
To update an existing letter of recommendation in your file, first check with your recommender to make sure they are willing and able to write an updated letter.
Then, fill out the form below with the names of all recommenders who have agreed.